F-gases in equipment and products

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Main obligations

• Have an import license (=valid registration in the F-gas Portal as equipment importer) prior to the import (Articles 20 and 22).
• Ensure that the HFCs are covered under the quota system, e.g. by having sufficient authorisations (or delegations) prior to release for free circulation and draw up a declaration of conformity prior to the placing on the market (Article 19). 
• Ensure that prohibited equipment is not being placed on the market (Annex IV). 
• Ensure correct labelling of the pre-charged equipment (Article 12). 
• Provide the required information in the customs declaration document (Article 23). 
• Report on the F-gas related imports by 31 March for the previous year (Article 26 and Annex IX). 
• Have the report and the accuracy of the documentation verified by an independent auditorFrom 2025 onwards, when reporting on the previous year’s activities, the auditor must be registered in the F-gas Portal and submit the verification report by 30 April through the reporting tool (Articles 20, 26 and Annex IX). 
• For reporting in 2024 on 2023 activities, the rules under Regulation (EU) 517/2014 remain applicable. 

Main obligations

• Have a license (=valid registration as equipment importer in the F-gas Portal) prior to the import, except for temporary storage (Articles 20 and 22).
• Ensure that prohibited products or equipment are not being placed on the market (Annex IV). 
• Ensure correct labelling of pre-charged products or equipment (Article 12). 
• Provide the required information in the customs declaration document (Article 23). 
• Report on F-gas related activities by 31 March for the previous year. Starting from 2025, the minimum threshold for products and equipment containing HFCs is 10t CO₂eq or more. For other F-gases, the thresholdis 100t CO₂eq or more (Article 26 and Annex IX). 
• For reporting in 2024 on 2023 activities, the rules under Regulation (EU) 517/2014 remain applicable. 

Main obligations

• Avoid emissions (Article 4).
• Have an export license (=valid registration as product/equipment exporter in the F-gas Portal) prior to the export (Articles 20 and 22). 
• Ensure correct labelling (Article 12). 
• Respect export prohibitions of certain equipment with highly warming F-gases and to states that have not ratified the Montreal Protocol by 2028 (Articles 22 and 25).
• Provide the required information in the customs declaration document (Article 23).  
• Report on F-gas related activities by 31 March for the previous year. Starting from 2025, the minimum threshold for products and equipment containing HFCs is 10t CO₂eq or more. For other F-gases, the thresholdis 100t CO₂eq or more (Article 26 and Annex IX).   

Main obligations 

• Be registered in the F-gas Portal (Article 20). 
• Ensure that delegations of quota authorisations are introduced and accepted in the F-gas Portal. 

Main obligations

• Avoid emissions (Article 4).
• Ensure that prohibited equipment is not being placed on the market (Annex IV).  
• Ensure correct labelling of the equipment (Article 12). 
• Ensure the HFCs in refrigeration, air conditioners, heat pumps and metered dose inhalers are covered by the quota system and draw up a declaration of conformity prior to the placing on the market (Article 19). 

Main obligations

• Avoid emissions (Article 4). 
• Keep evidence of lawful placing on the market if the placing on the market of that equipment has been prohibited for 6 months or more 

Main obligations

• Avoid emissions (Article 4). 
• When installing equipment, consider the prohibitions outlined in Annex IV. Additionally, if you plan to install equipment labelled as requiring installation solely for compliance purposes (regarding exemptions due to safety requirements), ensure that this is indeed the case and that equipment adhering to F-gas regulations in Annex IV wouldn't compromise safety requirements (Articles 12(15) and 13). 
• When planning the installation of new switchgear, consider the new prohibitions on installing highly warming F-gases such as SF6 and ensure that the derogations are only used in duly justified cases (Article 13).     
• Only use certified or appropriately qualified persons to install, service, maintain, repair, and decommission the equipment (Articles 4, 8 and 10). 
• Respect leak check requirements for the different F-gas covered, if applicable (Articles 5 and 6).
• Keep the F-gas records relating to the installation and servicing of the equipment for at least 5 years, including for equipment with a label indicating that it may only be installed where needed to comply with safety requirements or be subject to other exemptions. This includes evidence documenting the site-specific reasons (Article 7). 
• Ensure that F-gases from decommissioned equipment are recovered, recycled, reclaimed, or destroyed (Article 8). 
• Respect the restrictions on using highly warming F-gases to service the equipment (Article 13). 

• Stationary equipment: refrigeration, air-conditioners, heat pumps, fire protection, organic Rankine cycles, electrical switchgear (Articles 5 and 6).
• Mobile equipment: refrigeration of refrigerated trucks and refrigerated trailers; refrigeration of refrigerated light-duty vehicles, intermodal containers (including reefers, train wagons); air conditioners and heat pumps in heavy-duty vehicles, vans, non-road mobile machinery used in agriculture, mining and construction operations, trains, metros, trams, and aircraft (Articles 5 and 6).

Main obligations

• Obtain the F-gas certificate or training attestation needed to install, maintain, service, repair, decommission, leak check and/or recover gases from diverse types of equipment (Article 10). 
• The relevant equipment, overall, is stationary refrigeration equipment, air-conditioning equipment, heat pumps, fire protection equipment, organic Rankine cycle and electrical switchgear, refrigeration of refrigerated trucks and refrigerated trailers, refrigeration of refrigerated light-duty vehicles, intermodal containers (incl. reefers, train wagons), air-conditioners and heat pumps in heavy-duty vehicles, vans, non-road mobile machinery used in agriculture, mining and construction operations, trains, metros, trams, and aircraft (Article 10).   
• Certification and training must also cover handling alternatives to F-gases, and knowledge must be refreshed (Article 10). 

Main obligations 

• Avoid emissions (Article 4). 
• Desflurane can only be used as an anaesthetic if there are medical reasons why other anaesthetics are not as good for the patient, which needs to be documented – no prior authorisation is needed (Recital 27, Article 13(8)).
• Importer and producer: Starting in 2025, the supply of HFCs for metered dose inhalers will be covered by the quota system (Article 16 to 19). Consequently, all HFCs are still allowed, but over time, manufacturers of metered dose inhalers will gradually shift to more climate-friendly propellants. 
• Importer and manufacturer: Placing skin cooling equipment on the market is prohibited from 1 January 2025 unless it is to be used for medical applications (Annex IV (21)).